A Presentation Is...

A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.

A presentation can also be used as a broad term that encompasses other ‘speaking engagements’ such as making a speech at a wedding, or getting a point across in a video conference.

To be effective, step-by-step preparation and the method and means of presenting the information should be carefully considered. 

A presentation requires you to get a message across to the listeners and will often contain a 'persuasive' element. It may, for example, be a talk about the positive work of your organisation, what you could offer an employer, or why you should receive additional funding for a project.

Components of a Presentation

Ask yourself the following questions to develop a full understanding of the context of the presentation.

When and where will you deliver your presentation?

Will it be in a setting you are familiar with, or somewhere new?

Will the presentation be within a formal or less formal setting?

Will the presentation be to a small group or a large crowd?

Are you already familiar with the audience?

What equipment and technology will be available to you, and what will you be expected to use?

What is the audience expecting to learn from you and your presentation?

Presenter skills

A Definition:

Facilitate v.t., to make easy or easier. From facile, easy, working with ease.

Chambers English Dictionary, 1989 edition

The job of the facilitator is to support clients in getting to the right place for them.

It doesn’t matter if the facilitator agrees with the strategic aims of the client. The facilitator is there to help the client to articulate, and then reach, their aims, not the aims of the facilitator.

The presenter:

The role of the presenter is to communicate with the audience and control the presentation.

Remember, though, that this may also include handing over the control to your audience, especially if you want some kind of interaction.


The audience receives the presenter’s message(s).

However, this reception will be filtered through and affected by such things as the listener’s own experience, knowledge and personal sense of values.

How to prepare your presentation

1- Keep it simple:

2- Avoid bullet points:

3- Limit transitions and animation:

4- High quality graphics and photos:

5- Avoid using PowerPoint templates:

6- Use appropriate charts:

7- Be careful when choosing colors:

8- Choose the appropriate font:

9- Adding video's or audio's:

10- Use slide sorter to better view your slides: